Freedom of Information Act
Under the Freedom of Information Act (5 ILCS 140), records in the possession of public agencies may be accessed by the public upon written request. The Act defines a public record as, "all records, reports, forms, writings, letters, memoranda, books, papers, maps, photographs, microfilms, cards, tapes, recordings, electronic data processing records, electronic communications, recorded information and all other documentary materials pertaining to the transaction of public business, regardless of physical form or characteristics, having been prepared by or for, or having been or being used by, received by, in the possession of, or under the control of any public body."
Some records are, however, not subject to release via the FOIA process. These types of records are described under 5 ILCS 140, Sections 2.15, 7, and 7.5. Some records may also be subject to provisions imposed by other state statutes. The FOIA process for disclosure of information does not supersede other applicable statutory and judicial mandates.
Each FOIA request should state that you are requesting the information under the Freedom of Information Act and must clearly describe the information being sought. Each request must also include full contact information for the requestor, including name, organization, mailing address, e-mail address, fax number and daytime phone number.
FOIA requests may be submitted by any of the following methods: US Mail, fax, or special carrier (UPS, FedEx, etc).
Access to, or copies of public records may be obtained through the FOIA via an on-site records review at agency headquarters or agency duplication (fees may be assessed) and mailing. The appropriate method will depend upon the type and quantity of records requested.
All requests are processed in the order in which they are received. The Agency will respond within five working days of receipt of the request. A five-day extension is allowed with written notification to the requestor.
Any follow-up inquiries that you may have on the status of your request, on-site record review appointments, record duplication fees or other questions should be directed to IDOC FOIA Officer at 217-558-2200 ext. 4166.
All public requests for records shall be submitted to:
Fee Schedule for Duplication of Public Records
Unless a fee is otherwise fixed by another statute, or unless the Department grants a request for a fee waiver/reduction in the public interest, as defined in FOIA, the charges associated with copies in response to FOIA requests shall be as set forth below:
- No fees shall be charged for the first 50 pages of black and white, letter or legal sized copies requested.
- Thereafter, a fee of $0.15 per page will be charged for each additional black and white, letter or legal sized copy.
- For all other copies, including color copies, the Department shall charge no more than the actual cost for reproducing the records.
- Color Copies (8 ½ x 11) at $0.59 per page
The Department may charge the requester for the actual cost of purchasing a recording medium, whether disc, diskette, tape, or other medium.